FREQUENTLY ASKED QUESTIONS

Call for Proposals

How do I submit a proposal?

Proposals can be submitted via an online form until August 28, 2009. The form will only accept text, so graphics and formatting are not required.

Why is the submission period so short?

Last year’s changes in the NSDL organizational structure, which moved from the old Core Integration group, did not address responsibilities for holding the Annual Meeting directly. The Resource Center agreed to organize the meeting, but had to submit a proposal for funding that was not approved until May. So, the entire planning process started late and we are trying to make up for time.

Will all submitted proposals be accepted for presentation?

No. We will have fewer rooms for the upcoming meeting than in past years. Due to the anticipated volume of submitted proposals, the planning committee will likely be unable to provide space in the meeting schedule for all proposed sessions. Proposal review and selection will be conducted by the Planning Committee.

When will I be notified if my proposal is accepted?

The Program Committee will send email notifications about proposal status in early September.

How many proposals may I submit?

There is no restriction on the number of proposals that an individual or projects may submit; however, the final schedule of sessions will be structured to represent the broadest array of projects and topics possible. As a result, people/projects with multiple proposals may be asked to prioritize their presentation preferences.

Is there a limit to the number of proposals on which I can be named as a presenter?

There is no restriction on the number of proposals for which an individual can be listed as a presenter or moderator. However, scheduling becomes increasingly difficult when individuals are involved in multiple proposals. Our goal is to insure the final array of sessions will include the most diverse representation of people and projects possible. As a result, people and projects listed on multiple proposals may be asked to prioritize their presentation preferences and/or the committee may request that a proposed session choose alternate presenters.

Will I be able to edit my proposal once it has been submitted?

No. Because the meeting site is not fully functional, we can only accept your original proposal. If you need to make changes, please contact Susan Jesuroga (see contact information below).

What audio-visual equipment will be provided?

Each session room will be equipped with an LCD projector and screen, and a flip chart. Presenters are expected to provide their own laptop computers and any other hardware or software their sessions may require.

What level and type of Internet connectivity will be available?

Internet connectivity will be available in all session rooms; however, the nature of that connectivity is still being determined. Further information will be provided to presenters well in advance of the meeting.

Who can I contact if I have questions about the proposal submission and review processes?

Susan Jesuroga, Meeting Chair, 303-497-2942.